Job Description: The Executive Administrator is a full-time on-site role in Little Rock, AR reporting to the Office Manager and supporting various functions at Tempus.

Responsibilities:

• Provides administrative support – reports to Office Manager
• Process Mail – daily pickup up and sorting of mail; includes property information to asset management, submitting invoices for approval, and forwarding to Accounting
• Shipping – prepares and drops off express delivery items and Tempus marketing merchandise to our partners
• Luncheons – orders food, picks it up or arranges for delivery, sets up for serving lunch meetings if needed, and cleans up after lunch meeting is concluded
• Stocking – orders office snacks and stocks kitchen supplies as needed; manages inventory of office materials, etc.
• Office IT Contact – assists with ordering equipment for new hires, maintains office equipment list, helps team members troubleshoot technology needs, and implements company-wide software when needed
• Reconcile monthly VISA bill – includes providing Accounting with GL coding, gathering receipts for backup to all expenses, and saving electronically
• Book all team travel – includes booking airline, hotel, rental cars, dinner reservations, etc.
• Scans documents for electronic files and uploads documents to the investor portal
• Charitable donations – is a touchpoint for all charitable donations and keeps a detailed spreadsheet of company contributions
• Company records – organizes closing transcripts for all property transactions, assists with opening asset/property bank accounts, and circulating bank documents for signature(s)
• Plans monthly birthday celebrations
• Assists other staff as needed
• Performs other duties as assigned by the Office Manager

Skills & Qualifications:

• Detail-oriented mindset with the ability to manage time and deadlines
• Ability to be flexible and prioritize tasks
• Excellent written and verbal skills
• Organized and self-motivated
• Enjoys working with a team

Company Benefits:

• Salary to commensurate with experience
• Health insurance, vision and dental plans
• Paid time off and paid holidays
• Summer Fridays off

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person